Job Description

Lead the management and administration of a large volume of time-sensitive communications Maintain attorney business development contact lists through the firm’s CRM Consistently and professionally communicate through internal and external calls and emails, building relationships with clients Perform administrative tasks independently Prepare, edit, and finalize, correspondence, legal documents, transcription, memos and other materials Proofread all materials for typographical errors, office style conformity, accuracy and inclusion of required information and enclosures Schedule and manage internal and external meetings and calendars, including working with the receptionist team to reserve meeting rooms and ensure meeting needs, such as refreshments and meals, are available as needed Assist with continuous client outreach, contact, relationship building and marketing activities Facilitate incoming and outgoing mail Manage attorney expenses and check requests Timely filing and maintenance of paper and electronic documents and records Consistently and professionally communicate through internal and external calls and emails, building relationships with clients Maintain business development contacts, RFP responses, communications, and other documentation related to timekeeper matters Manage team workflow tracker, including team metrics Timely filing and maintenance of paper and electronic documents and records Assist in preparing, reviewing, and finalizing client invoices Monitor and report timekeepers’ CLE credits Act as back-up for other Legal Executive Assistants as needed Manage attorney board and other pro bono work Perform all other duties as assigned CRITICAL COMPETENCIES Detail-oriented with strong grammar and proofreading skills Strong ability to manage a wide variety of work streams simultaneously with accuracy and speed Demonstrate a positive attitude, high energy, and a strong passion for your work Be a flexible team player by cooperating and collaborating with others to achieve timekeeper and firm goals and objectives, including outside of your assigned timekeepers Demonstrate the highest level of integrity, professionalism, and confidentiality consistent with firm mission, values, and policies Exhibit a strong work ethic and a willingness to exert more than the minimum effort Engage with clients in a professional, clear, concise, positive, and timely manner Apply critical thinking and sound judgment to set priorities, meet deadlines, make decisions and independently resolve complex problems Consistently seek opportunities to advance technical and personal skills Proactively support internal customers and external clients utilizing the most current technology available Demonstrate initiative and resourcefulness to obtain information needed to perform duties with minimal supervision Communicate with team to gather critical information needed for various duties Perform research as requested Perform duties as assigned, such as assisting timekeepers with personal matters (schedule meetings, travel arrangements and manage calendars) ADDITIONAL REQUIREMENTS Bachelor’s degree or equivalent experience Prior litigation or labor & employment experience and familiarity with state and federal court procedures, including electronic filing, are preferred but not required Excellent organization, time-management, and prioritization skills Proficiency in Microsoft Office Suite, Work10, and Adobe Pro Must have good organization skills and strong attention to detail Paralegal Certificate and/or paralegal work a plus, but not required #J-18808-Ljbffr

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