Job Description

Job Description

Job Description

The Opportunity: Litigation Legal Assistant

Send resumes to: Hayley.christina@capstonesp.com

About the Firm

This highly regarded and prestigious law firm is seeking an experienced Litigation Legal Assistant to join its dynamic and fast-paced litigation team. This role offers the opportunity to work closely with accomplished attorneys, supporting complex defense litigation matters while playing a critical role in ensuring seamless case management and client service.

Key Responsibilities

• Manage all aspects of case administration, including case openings, conflict checks, file maintenance, and records management
• Maintain strong working knowledge of Federal and State court rules and procedures
• Assist with calculating and tracking litigation deadlines
• Coordinate and schedule hearings, depositions, and attorney calendars with precision and attention to detail
• Draft, revise, and proofread legal correspondence, pleadings, and other documents with a high degree of accuracy
• Support billing processes, including entering and editing time narratives, tracking billable activities, and assisting with the preparation and delivery of client invoices (electronic and paper formats)
• Track firm, attorney, and client expenses, and process reimbursements and payments using internal systems
• Maintain and organize both electronic and physical case files in accordance with firm standards
• Manage incoming and outgoing mail and correspondence; answer, screen, and direct telephone calls and emails professionally
• Collaborate with multiple attorneys to ensure workflow is managed efficiently across competing priorities
• Perform additional administrative and litigation support duties

Required Qualifications

• Minimum of 5+ years of experience supporting litigation attorneys/practice groups and in a law firm setting.
• Solid experience specifically assisting attorneys throughout civil defense litigation.
• Strong knowledge of Federal and State court procedures, including deadline calculation and filing requirements.
• Demonstrated experience supporting multiple attorneys in a fast-paced setting.
• Experience with law firm case management and billing systems required; familiarity with iManage, SmartTime, and Aderant strongly preferred.

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