Administrative Assistant- Construction Office Job at Build LLC, Naples, FL

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  • Build LLC
  • Naples, FL

Job Description

Job Description

Job Description

Position Title: Construction Office Administrative/Marketing Coordinator

Location: Naples, FL

Job Type: Full-Time

Compensation Range: Commensurate with experience

 

BUILD LLC is a general contracting firm committed to building quality commercial and residential spaces that will stand the test of time. We are seeking an Administrative Assistant who will serve as the Front-Of-House contact at a construction company handling phones, visitors, and general administrative tasks to ensure smooth office operations.

 

Position Summary

The ideal candidate will play a dual role in ensuring brand management development and the smooth operation of our office, while providing administrative support to senior leadership and project managers. If you want to be a part of a collaborative team dedicated to providing a welcoming and professional environment from pixels to people, we want to hear from you.

 

Key Responsibilities

  • Greet all visitors to the BUILD, LLC. headquarters and maintain a professional, welcoming office environment.
  • Perform general office duties including calendar management, scheduling, data entry, and physical and digital filing.
  • Maintain a clean, organized, and well-stocked office environment.
  • Support front of house operations encompassing housekeeping items inclusive of watering plants, turning on & off visual displays, opening and closing Naples Headquarters Office, door signs for holidays, and maintain an elevated office appearance.
  • Serve as the first point of contact for all incoming calls, emails, and inquiries, ascertain their needs and direct accordingly.
  • Receive, sort, and distribute incoming mail and deliveries.
  • Prepare outgoing mail, shipments, and courier packages.
  • Manage conference room schedules and maintenance.
  • Order and manage office supplies, kitchen, conference rooms, and copy areas.
  • Support project coordinator with document preparation for Condominium Projects during construction season.
  • Work closely with project coordinator in scheduling utility service providers according to project timelines.
  • Assist project managers and superintendents with printing and retrieving plans.
  • Perform other administrative duties as required.

 

Qualifications & Skills

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and an interest in learning new systems.
  • Exceptional written and verbal communication skills.
  • Strong organizational and time management skills.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Strong administrative skills with a high attention to detail.
  • Familiarity with construction management software is a plus (e.g., ProCore).

 

BUILD LLC offers excellent benefits including

  • Traditional and Roth 401(k) plans
  • Paid time off
  • Health insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • Health Savings Accounts

Job Tags

Full time, Work at office

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